It’s been just over 2 years since my employer decided to permanently make a portion of the staff work remotely on a permanent basis. And while this was prompted by the pandemic, this seemingly revolutionary act in the context of most Jamaican corporate entities has benefits that I am sure the organisation continues to enjoy.
And even while some companies have reversed their remote work policies, for those of us who are still operating within this new paradigm, it can still take some learning and adapting to get it right.
Discipline
Discipline is an important factor when it comes to being productive while working remotely and keeping distractions at a minimum.
There are a few strategies I use to stay productive and keep distractions at bay while remaining as productive and efficient as possible.
Disclaimer
Before I get into sharing these strategies, I should note that some of the links within this article are affiliate links. This means that, at zero cost to you, I will earn an affiliate commission if you click through the link and finalize a purchase.
Dedicate Space
An enabling physical environment is important when working from home as it is where you will end up spending the majority of your time while working. Whatever your home space looks like, find a section that is dedicated just for work and where possible, aim for some separation.
There are numerous benefits to doing this including the promotion of work life balance and reduced distractions. And while a dedicated workspace is possibly a luxury for some persons just mentally preparing a space can be beneficial. In creating this space, ensure proper seating, and lighting, such as this nifty LED Desk Lamp that attaches to your desk.
Isolate meeting times for deep work
I block out periods on my calendar to get deep work done. Persons tend not to schedule meetings when you are already in a meeting. High priority meetings will always happen regardless, however this is particularly useful for those inexplicable meetings that could’ve probably been a well written email.
In the hustle and bustle of getting things done we tend to forget that some of the most meaningful things we accomplish are through the time we spend doing deep work. That sweet spot where you are able to get important work done, without distraction or answering someone’s call for a brainstorm session. These periods are necessary if you are going to produce your best and it is possible to make them part of your most productive hours.
Prioritize deliverables dependent on others
If I have to contribute to an activity that will be executed by someone else, I give that priority so that the overall project doesn’t get side-lined. While this applies beyond just the work-from-home scenario, it comes into sharper relief when you have to determine what to do with every minute of your work time and successfully execute to achieve your goals.
For example, I work with a number of creatives such as graphic designers and videographers and typically, I ensure that whatever guidance they need to get their deliverables done, I work to provide that for them to ensure that the project rolls on. In this way, it’s as if you are getting more done at the same time, because while they are completing their tasks, you can do much more.
Set and defend boundaries
Aggressively defend your boundaries to ensure that extraneous requests don’t sabotage your daily work goals. This can be extremely difficult if, similar to my own experience, you are a point person in a subject area. There are multiple calls, emails and meeting requests, every single one of them an emergency, however it is up to you to determine which needs to be treated as a priority.
Boundaries can look like: choosing not to participate in meetings set during your designated lunch hour, streamlining how you structure your day and how other people use up your time or simply saying no to requests that fall outside of your purview.
Some of your colleagues will not be deferential to your effort to establish and maintain boundaries in the beginning, however communicating these in a respectful way, consistently, will bear some positive fruit.
Be conscious of prolonged isolation
One of the best parts of working remotely is being able to work within your own space, with your own rules and at your personal comfort level. For the introverted, working from home is a dream because the talkative co-workers are absent, so less interruptions and just more productive time.
However too much of a good thing can be bad and long periods of isolation can also affect your mental health. The ease of simply working through a computer screen, hopping from meeting to meeting and communicating via whatsapp and email, makes becoming isolated very easy.
Therefore be deliberate about getting a change of scenery every few days even if it means just changing rooms or location. And while work-from-home is convenient, consider a hybrid approach by splitting time in the office. Sometimes it feels good to be in a room full of my colleagues, while working and nowadays I’m actually able to enjoy the company sometimes.
Make it work
We all have different working styles that become even clearer once we are left to craft our own daily routines while working from home. Ultimately what it comes down to is finding what works best for your needs. This could mean working in sprints throughout the day and taking regular breaks, to keep your interest or maybe your style is doing long stretches of work, uninterrupted. For some persons, they prefer to work from coffee shops, in public and surprisingly, that also works. Whatever is your preference, make it work as there is no specific way to work remotely.
These are just some of the ways I’m ensuring that remote work remains doable for me.
Be inspired, Be informed, Be Glorious!
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Kevin